10 Easy Steps to Reduce Your PDF File Size
If you need to send a PDF file but it’s too big to attach to an email or to upload to a website you might be looking for ways to reduce its size. Fortunately there are some easy steps you can take to reduce your PDF file size without losing too much quality. Here are 10 of them:
1. Use the “Save As” function
If you’re using Adobe Acrobat or another PDF editor you can often reduce the file size by using the “Save As” function choosing a lower quality or smaller file size. Look for options like “smallest file size” or “reduced size PDF.”
2. Compress images
Images are often the biggest culprit when it comes to large file sizes. You can reduce their size by compressing them. Most PDF editors will have an option to compress images or you can use a free online tool like CompressJPEG or TinyPNG.
3. Use fewer images
If possible use fewer images in your PDF document. Consider using smaller or fewer images or removing them altogether if they’re not necessary.
4. Lower DPI
DPI stands for “dots per inch” refers to the resolution of an image. The higher the DPI the higher the quality but also the larger the file size. Lowering the DPI can help reduce the file size. A good rule of thumb is to use 72 DPI for images that will be viewed online 300 DPI for images that will be printed.
5. Remove unwanted pages
If there are pages in your PDF document that aren’t necessary removing them can help reduce the file size. This is especially useful if you’re sending the document to someone who only needs to see certain pages.
6. Use a PDF optimizer
PDF optimizers are programs that are designed specifically to reduce file size without sacrificing quality. Examples include Nitro PDF or Adobe Acrobat DC. Many of these programs will automatically find compress images remove unnecessary elements optimize fonts.
7. Use black white instead of color
If your PDF document doesn’t need to be in color consider converting it to black white. This can significantly reduce the file size.
8. Use PDF/A format
PDF/A is a format that is designed specifically for archiving long-term preservation of electronic documents. It’s also designed to be more efficient in terms of file size.
9. Avoid embedded fonts
Embedded fonts can significantly increase the file size of a PDF document. Try to avoid using embedded fonts whenever possible.
10. Use a PDF compressor
There are many free online tools that can compress your PDF file for you. Examples include Smallpdf PDF Compressor ilovepdf. Simply upload your PDF file let the tool do the work for you.
In conclusion reducing the file size of a PDF document doesn’t have to be difficult. By following these 10 easy steps you can ensure that your document is more manageable easier to share.